
Approaching a prospect for the first time with an e-mail to the right person has become a common thing. While it may be viewed by some as spam, and therefore not stimulate any response at all, it is becoming quite common. Particularly if you are approaching prospects internationally, it could be a good way to gauge first level of interest. If there is no response then of course you should not assume that this means there is no interest but use other means to get in touch.
The current Generation X as it is called is certainly more into this than their predecessors the baby boomers, who used to build, and base their business on, contact networks, and who therefore would be more reluctant to such an “Internet-style” approach.
Anyway, we have been testing two kinds of e-mail letters that you can find below, with totally different response rates. Response rate we define as the number of recipients getting back to you via e-mail. The response could either be saying O.K. let’s meet of have a talk or can you send me more info, but could also be a friendly response saying sorry have no need right now because... The latter is also definitely friendly and affirmative of your making contact, leaving you still able to reflect that your e-mail was received as a good first way to introduce your offering.
The first example below seems at first sight perfectly fine, one would think. But it actually misses all the key components of a good e-mail. Our live test revealed a response rate of only 2 %. We sent out 100 e-mails and only got 2 responses. Then we used the exact same recipients some time later and achieved a 15% response rate. We also checked the number of people actually looking at the link to our website and that was 25%. In the first approach we got exactly 0%.
The second letter contained all the elements that are recommend by the Solution Selling® Field book. Those are:
- A benefit statement about your company’s competency
- A statement highlighting your organization’s experience in the targeted industry
- A description of multiple high-probability pain that the prospect might have
What we left out though were customer references. We feel those are not appropriate to mention in such a letter at least not in the European business culture. Also the list of possible pains we reduced since we felt this could be too much as well for the European taste.
While the changes are at first sight minimal the difference in response rate is tenfold!
A quite impressive result we thought.
Letter 1: Response rate 2%. Internet access rate 0%Dear…,
xyz is a …. for ….
We are located in… and work for… to...
We would like to help you…
If you are interested in a meeting at your place or during the xyz show please let me know via e-mail.
For further details please look at: www… or contact me directly.
I’m looking forward to hearing back from you.
Kind regards
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Letter 2: Response rate 15%. Internet access rate 20%Dear…,
xyz is a …. for …. We have had major success in helping our clients with…
One key advantage of our service/product is…
If you are interested in learning how we helped other VP… to …, then I would be very happy to have an initial telecon with you or to meet you on my next trip to...
For further details please look at: www… or contact me directly.
I’m looking forward to hearing from you.
Kind regards